Terms of Service

Effective 25 October 2026

These terms are the agreement for using Theoma: the theoma.ai website, the desktop app and browser extension, and the cloud workspace. "Theoma", "we" and "us" mean Theoma, Inc. Our Privacy Policy explains how we handle personal information.

1. Agreeing to these terms

You agree to these terms when you sign in, claim an invite, or use Theoma. If you do not agree, do not use Theoma.

When a workspace owner sets Theoma up for a company, the owner accepts these terms for that company and confirms they are allowed to. Everyone else in the workspace agrees to use Theoma as these terms describe.

2. Who can use Theoma

You must be at least 18 and able to enter a contract. Theoma is for business use.

3. Early access

Theoma is in early access. It is free and available by invitation. We will add, change and remove features as the product develops, and we may end early access. Before we charge for anything, we will tell you the price, and you can choose whether to continue.

4. Accounts and workspaces

Keep your account information accurate and your sign-in secure. You are responsible for what happens under your account. Workspace owners decide who joins, which agents exist, and what those agents can access.

5. Your content

You keep ownership of what you put into Theoma and of what agents produce for you.

You give us permission to host, process and transmit your content as needed to provide, support, secure and improve Theoma. We do not use your content to train AI models. This permission ends when your content is deleted, except for copies kept in backups for up to 90 days.

You are responsible for having the right to use the content you bring in, including information about other people.

If your company has signed an agreement or data processing agreement with us, that agreement takes precedence over these terms where they differ.

6. AI agents

Agents can make mistakes. Review their work before you rely on it or share it.

Agents act only with the access a person in your workspace grants them, and cannot give themselves access. When an agent acts with that access, such as sending a message or using a connected account, it acts on your behalf. Grant only the access you are comfortable with, and share only logins you are allowed to share. Agents are built to respect the terms of the sites they use, and so must you.

Huddles. When you use a huddle, Theoma keeps a written transcript of the conversation. We do not keep an audio recording of the huddle.

7. Third-party services

Theoma connects to services run by other companies. Your use of those services is governed by their own terms. We are not responsible for them, their content or their availability.

8. Acceptable use

Do not use Theoma, or direct its agents, to:

• break the law or anyone else's rights;
• send spam or unwanted bulk messages;
• harass, deceive or impersonate anyone;
• spread malware, or access systems or accounts you are not authorized to use;
• interfere with Theoma or get around its security or limits; or
• copy or reverse engineer Theoma's software to build a competing product.

We may suspend access or remove content to stop a breach of these rules.

9. Our property and your feedback

Theoma's software, brand and website belong to Theoma or its licensors. We give you a limited, non-exclusive, non-transferable right to use Theoma, including the desktop app and extension, while these terms apply.

If you send us suggestions, we may use them without any obligation to you.

10. Disclaimers

Theoma is provided "as is" and "as available". To the extent the law allows, we disclaim all implied warranties, including merchantability, fitness for a particular purpose and non-infringement, and we do not promise that Theoma will be uninterrupted or error-free.

11. Limitation of liability

To the extent the law allows, Theoma is not liable for indirect, incidental, special, consequential or punitive damages, or for lost profits, revenue or data. Our total liability for any claim relating to Theoma is limited to the greater of US$100 or the amount you paid us in the 12 months before the claim.

12. Indemnity

You will defend and compensate Theoma for claims and costs that arise from your content or from your use of Theoma in breach of these terms or the law.

13. Ending use

You can stop using Theoma at any time. To delete your account or workspace, email hello@theoma.ai. When a workspace closes, its owners have 30 days to export its content.

We may suspend or end access if these terms are broken, if continued access creates risk for others, or if we stop offering Theoma. Where we reasonably can, we will tell you first.

Sections 5, 9, 10, 11, 12 and 14 continue to apply after access ends.

14. General

Governing law and jurisdiction. These terms are governed by the laws of India, including applicable laws of Karnataka. Subject to mandatory applicable law, the courts in Bengaluru, Karnataka that have competent jurisdiction will have exclusive jurisdiction over disputes arising from these terms or your use of Theoma.

Changes. We may update these terms. We will post the new version here with a new effective date, and tell you in advance about significant changes. Continuing to use Theoma after the effective date means you accept them.

Everything else. These terms are the whole agreement between you and Theoma about using Theoma, unless a signed agreement says otherwise. If part of them cannot be enforced, the rest still applies. Not enforcing a term is not a waiver. You may not transfer these terms without our consent; we may transfer them as part of a merger, acquisition or sale of assets.

Contact. hello@theoma.ai.